Guidelines For Submission

Abstract Submission Guidelines:

Participants who would like to present their presentation must submit an abstract in English for consideration by the International Scientific Abstract Review Committee. A maximum of 3 abstracts, per participant, may be submitted. The committee will be responsible for acceptance as an oral or poster presentation or rejection for each submitted abstract. Only abstracts of authors who have paid their registration fees will be scheduled and included in the conference materials.

Rules for Submission:

An author from each abstract is expected to attend the conference and present the poster or oral presentation. All abstracts must be submitted and presented in clear English with accurate grammar and spelling of a quality suitable for publication. If you need help, please arrange for the review of your abstract by a colleague who is a native English speaker, by a university scientific publications office (or other similar facility) or by a copy editor, prior to submission.

Before you begin, please prepare the following information:

  • Presenting author’s contact details:
  • Email address
  • Full postal address
  • Contact phone number
  • Presentation type – please choose from one of the following:
  • Poster presentation
  • Oral presentation
  • Author and co-authors’ details:
  • first and last name

Affiliation details: department, institution / hospital, city, state (if relevant), Country Abstract title– limited to 20 words in UPPER CASE Abstract text– limited to 250 words Abstract topic– abstracts must be allocated to a specific topic for the Scientific Program. Please choose from the list of topics. Tables– A maximum of 1 table of up to 10 rows x 10 columns can be included per abstract Graphs and images– the important note that each image included in the abstract is worth 30 words. A maximum of 3 images can be included per abstract.

The maximum file size of each graph/image is 500 KB. The maximum pixel size of the graph/image is 600(w) x 800(h) pixel. You may upload graphs in JPG, GIF or PNG format. Draft abstracts– The submission form at the link above allows you to store your abstract as a draft to make changes. Please note that abstracts must be submitted before the deadline to be sent to review for inclusion in the Scientific Program.

Banking and Exchange

The Ringgit is the currency of Malaysia. Foreign currency may be changed at banks, railway stations and airports, and at major hotels (generally at a less convenient rate). All major credit cards are acceptable in most hotels, restaurants and shops. The currency code for Ringgit is ISO, and the currency symbol is MYR.

Visas

All visitors are required to have a valid passport, and for some countries, a visa is required. For more information please contact your nearest Embassy, Consulate or local travel agency well in advance. It is the responsibility of the participant to obtain a visa if required

Insurance

The conference organizers will not accept liability for personal injuries sustained, or for loss or damage of property belonging to conference participants (or their accompanying persons), either before, during or after the conference.

Letter of Invitation

The letter of Invitation is meant to help participants raise travel funds or obtain a visa and does not represent a commitment on the part of the organizers to provide any financial support. Please turn to the conference secretariat to receive the letter of invitation

The presentations will be facilitated with the use of an electronic poster board, on which you will upload your poster prior to the meeting date. The system will allow you to move around and zoom in on any section (just like a large iPad).

E-Poster Guidelines:

• All e-Posters should be prepared in English.
• Include Abstract Number in Title (and when you upload your e-Poster).
• Layout: Portrait (Vertical Orientation)
• Size of Poster:
• Pixels: the minimum recommended size (format WxH) is 1125 x 2000px and the maximum is 2250 x 4000px.
• DPI 300 pixels/inch
• File Size: the maximum file size is 4 Megabytes (4MB).
• File Format: Save your file as a PPT, PDF, PNG or JPG in order to upload your e-Poster.
• Media: Pictures, graphs and tables can be included in the e-Poster.
• Multimedia: videos and music cannot be included in the e-Poster.

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